WAPED Job Description for Secretary

A.  General Responsibilities of All Board Members as Defined in the Constitution. 


The Board of Directors shall be elected by the membership to serve as a policy-making  body and be responsible for carrying out the affairs of the Association.  It shall be empowered to do all things necessary for conducting the affairs of the Association consistent with the Constitution and Bylaws, except those sections specifically reserved for the membership or officers stated in the Constitution and Bylaws. (Article 4,  

Section 1) 


  1. General Responsibilities of All Board Members as Defined in the Bylaws.


The Board shall be composed of the officers of the Association and five (5) Board Members at large, two (2) from the community and technical colleges and two (2) from the four-year colleges and universities.  It is recommended that there be one (1) member from a community college, one (1) from a technical college, one (1) from a four-year private college, and one (1) from a four-year public college, and one (1) person from the membership who has knowledge and expertise with emerging technologies related to individuals, with disabilities when feasible on the Board. (Article 4, Section 1) 


The Board shall be the administrative entity of the Association and its functions shall be as follows: 

  • To formulate and recommend policies to the membership for consideration and action. 
  • To formulate policies appropriate for Board action and direct the execution thereof subject to review by the membership. 
  • To plan and implement the actions necessary to accomplish the legislative decisions of the membership. 
  • To plan, direct, or otherwise carry out the purpose of the Association, ref. Article 2, Constitution. (Article 4, Section 2) 


The Board shall meet at least two (2) times annually, one of which shall be at the time and place of the Annual Spring Conference.  The Board must have quorum of voting members present to conduct business. (Article 4, Section 3) 


  • The officers shall hold office for one (1) year from the Spring Conference (mid- 

April) to the Annual Spring Conference the following year.  

  • The officers shall be elected from Professional or Institutional Members in  

       good standing or Associate Members nominated per Article 2, Section 1, B. 

       (Article 3, Section 1) 


C.  Specific Responsibilities of the Secretary as Defined in the Constitution 


  1. Specific Responsibilities of the Secretary as Defined in the Bylaws. 


  •   The Secretary shall keep the minutes of all business meetings of the Association and the Board (Article 3, Section 2, E). 
  • The Association Secretary shall chair the Membership Committee (Article 5, Section 2, A) 


  1. Responsibilities of the Secretary not specifically Defined in the Constitution or Bylaws 


  • Maintain WAPED membership listings, to be updated and sent to membership each year. 
  • Attend and participate in all scheduled Board meetings. 
  • Take minutes at Board meetings and distribute to Board members. 
  • Maintain copies of all Board minutes and send to members upon request. 
  • Create CEU forms for conferences 
  • Create appreciation certificates for speakers/presenters 
  • Assist conference committee in creating nametags for conferences. 
  • Participate in a timely manner in any and all discussions of the Board via e-mail. 
  • Provide address labels to outside parties as requested by President/Board. 
  • Maintain listing of previous WAPED Award recipients and previous Board members. 
  • Work with Technical Advisor to maintain Association’s listserv. 
  • Assist new Secretary with transition process.