WAPED Job Description for Treasurer

A.  General Responsibilities of All Board Members as Defined in the Constitution. 


The Board of Directors shall be elected by the membership to serve as a policy-making  body and be responsible for carrying out the affairs of the Association.  It shall be empowered to do all things necessary for conducting the affairs of the Association consistent with the Constitution and Bylaws, except those sections specifically reserved for the membership or officers stated in the Constitution and Bylaws. (Article 4,  

Section 1) 


  1. General Responsibilities of All Board Members as Defined in the Bylaws.


The Board shall be composed of the officers of the Association and five (5) Board Members at large, two (2) from the community and technical colleges and two (2) from the four-year colleges and universities.  It is recommended that there be one (1) member from a community college, one (1) from a technical college, one (1) from a four-year private college, and one (1) from a four-year public college, and one (1) person from the membership who has knowledge and expertise with emerging technologies related to individuals, with disabilities when feasible on the Board. (Article 4, Section 1) 


The Board shall be the administrative entity of the Association and its functions shall be as follows: 

  • To formulate and recommend policies to the membership for consideration and action. 
  • To formulate policies appropriate for Board action and direct the execution thereof subject to review by the membership. 
  • To plan and implement the actions necessary to accomplish the legislative decisions of the membership. 
  • To plan, direct, or otherwise carry out the purpose of the Association, ref. Article 2, Constitution. (Article 4, Section 2) 


The Board shall meet at least two (2) times annually, one of which shall be at the time and place of the Annual Spring Conference.  The Board must have quorum of voting members present to conduct business. (Article 4, Section 3) 


  • The officers shall hold office for one (1) year from the Spring Conference (mid- 

April) to the Annual Spring Conference the following year.  

  • The officers shall be elected from Professional or Institutional Members in  

       good standing or Associate Members nominated per Article 2, Section 1, B. 

       (Article 3, Section 1) 


C.  Specific Responsibilities of the Treasurer as Defined in the Constitution 


  1. Specific Responsibilities of the Treasurer as Defined in the Bylaws


  • The Treasurer shall represent the Association in assuring the receipt and expenditure of the funds of the Association are in accordance with General Accepted Accounting Practices and shall be under such bond as determined by the Board.  Shall send out notices to the members of the dues owed. (Article 3, Section 2, D)  


  • The President and Treasurer of the Association shall submit written reports  

      annually.  Both reports shall be flied with the Board at the Board meeting held  

      in conjunction with the Annual Spring Conference and included in the minutes.   

      (Article 4, Section 5).  


  • Payment of dues shall be made to the Treasurer of the Association. (Article 3, Section 5) 


  • The expenses incurred in the conduct of the affairs of the Association shall be paid by the Treasurer. (Article 6, Section 2, B) 


  1. Responsibilities of the Treasurer Not Specifically Defined in the Constitution and Bylaws  


  • Attend and participate in scheduled Board meetings and pay for meeting expenses. 
  • Participate in standing/ad hoc committees. 
  • Participate in a timely manner in any and all discussions of the Board via email. 
  • Send out membership renewal forms notices to all members. 
  • Send out Fall Meeting and Spring Conference registration packets reminders and collect registration monies. 
  • Attend the Fall Business Meeting and Spring Conference, organize and supervise the registration process. 
  • Present a “Treasurer’s Report” at all Board meetings, the Fall Business Meeting, and the Spring Business Meeting.  Report will include current balances, assets and liabilities.  
  • Work with the Secretary to expedite publication of the membership roster. 
  • Work cooperatively with all Board members to assure bills are paid in a timely manner. 
  • Maintain all 501 a non-profit compliance paperwork required paperwork by the IRS (Internal Revenue Service) and the State of Washington, is completed in a timely manner. 
  • File IRS tax forms 990 (by November 15), 1096, and 1099-MISC (By January 31) each year.  
  • File Secretary of State Nonprofit Corporation Annual report by October 31 each year. 
  • Maintain and submit any state or federally required documentation for WAPED business.  
  •  Provide Board necessary information to assist in planning for conferences. 
  • Arrange meeting with bank staff to change bank account signers after new officers are elected at spring conference.